What is a Break Out Trip (BOT)?
Break Out Trips (BOTs) are College-sponsored ventures in which students (and sometimes, faculty and staff) provide hours of voluntary service through short-term intense work projects conducted over part of the College’s spring break. BOTs offer opportunities for students to participate in experiences that are transformative both for them and for their host agencies/communities by immersing themselves in carefully planned projects in close collaboration with their hosts.
The BOT Initiative is organized by the Center for Learning in Action and the Chaplains’ Office, with additional guidance from representatives from the Offices of Student Life and the Dean of the College, and from College Council.
Information for BOT Participants
Note: The deadline for applying to a 2017 BOT was Sunday, November 13, 2016.
Please see the updated timeline for 2017 Break Out Trips below. The participant application period has now closed.
If you are interested in participating in a future trip, or have a new idea for a trip, please take our general interest survey so we can help match you to Break Out Trip opportunities:
More information about past trips may be found here:
Information for BOT Organizers
Note: The deadline for proposing a 2017 BOT was Monday, October 17, 2016.
How can I propose a BOT?
Complete the BOT Proposal Form. Staff advisers will be available to discuss your proposals and answer your questions prior to submission. Please feel free to contact us at [email protected] if you need help with any aspect of the proposal. Note: The Project Description is particularly important. Be sure to explain what the project is and why it’s important.
Proposals are required for both new trips and to repeat a previous year’s trip. Members of the BOT Committee are eager to help you develop and refine your plan – and to help you find funding.
How do I figure out how much the BOT I want to propose will cost?
Use the Budget Calculator to break down the various costs for the whole trip – food, lodging, transportation, materials and supplies, etc., – and to calculate the cost for each individual participant.
Where can I look for funding for a BOT?
Submitting a BOT Proposal Form automatically qualifies you for consideration for a grant from a funding pool that includes funds from the Center for Learning in Action, the Dean’s Office, the Gaudino Fund, and the Davis Center. These grants never cover 100% of the cost of a BOT – but they’re a start!
Depending on the nature of the proposed project, a particular trip may also qualify for funding from an academic department. Trips that include faculty or staff as participants, as well as students, may also qualify for funding from the Committee on Undergraduate Life.
Note that all BOT proposals include the expectation that every individual participant, regardless of his/her financial means, will contribute some of his/her own funds to the cost. The amount of this contribution is worked out in consultation with the BOT Committee, but all students who apply to participate should plan on saving for their trip between October 30 (the participants’ application opening) and spring break.
How are BOT proposals approved?
Proposals will be examined by the Break Out Trip Committee (made up of staff and students) and must meet basic criteria in order to qualify for funding. Proposals may be given tentative or conditional approval, and students may be asked to revise some aspect of the proposal in order to receive support. Student organizers may meet with members of the BOT Committee during the revision process.
Proposals are reviewed based on the following criteria:
- Clear articulation of the social justice theme(s) of the proposed itinerary and activities
- Trip is well-thought out and well-planned.
- Trip is feasible, safe, and financially responsible.
- Participants will have connections to on-site local organizations, individuals or trip service providers who are well-equipped to host the trip.
- Students proposing trips have some knowledge of the destination and of the project. Prior experience with organizing an alternative break or similar project is a plus.
- Where applicable, students proposing trips have foreign language ability and experience in the host culture or region.
What’s the process for organizing a BOT?
For 2017 trips, the tentative timetable for Break Out Trip preparation is as follows:
| Deadline to Renew Returning Trips |
Sunday, August 7, 2016 |
| Acknowledgement of Trip Renewal |
Friday, August 19, 2016 |
| Purple Key Fair |
Thursday, September 8, 2016 |
| Information Sessions for Prospective Trip Leaders |
Sunday, September 11, 2016 Thursday, September 22, 2016 |
| Opening of Trip Proposal Process |
Monday, September 19, 2016 |
| Closing of Trip Proposal Process |
Monday, October 17, 2016 |
| Proposal Acceptance Notification |
Tuesday, October 25, 2016 |
Required Meeting for Leaders
|
Thursday, October 27, 2016 |
| Participant Application Opens |
Sunday, October 30, 2016 |
| Individual Trip Q&A Sessions for Prospective Participants |
October 31 – November 4, 2016 |
| Participant Application Closes |
Sunday, November 13, 2016 |
| Participant Acceptance Notification |
Tuesday, November 22, 2016 |
| Deadline to Enroll in Selected Trip |
Wednesday, November 30, 2016 |
| Welcome Dinner for All Trip Leaders & Participants |
Sunday, December 4, 2016 |
| Fundraising Plan Submission Deadline |
Sunday, December 11, 2016 |
Travel Itinerary & Travel Data Form Submission Deadline
|
Sunday, December 11, 2016 Extended: Monday, December 19 |
| Project Work Plan, Updated On-Site Work Schedule & Fundraising Status Report Submission Deadline |
Friday, January 13, 2017 |
| Dinner/Mixer for All Trip Leaders & Participants |
Thursday, February 9, 2017 |
| Masquerade Fundraiser |
Friday, March 3, 2017 |
| Trip Leaders Dinner |
February 16, 2017 |
| Spring Break |
March 18 – April 2, 2017 |
| Debriefing Sessions |
Wednesday, April 5, 2017 Thursday, April 6, 2017 |
| Host & Participant Evaluation Deadline |
Tuesday, April 11, 2017 |
| Trip Leader Final Report Deadline |
Tuesday, April 18, 2017 |